Catering Terms and Conditions – from April 2019
All event bookings must be confirmed in writing by the Client.
A non-refundable deposit is required to secure your booking (see below)
All bookings are subject to minimum order requirements as stipulated on menus
Deposit and Payment
A deposit of 75% will be required at least 4 weeks prior to your event and may be partially or fully retained if the event is cancelled. The deposit will be deducted from the total event costs which will be issued to the Client no later than 5 working days after the event once staff costs and breakages are accounted for.
Payment of the balance must be made in full no more than one week after the final invoice is received.
An additional deposit may be required for any equipment / hire organised by us from third parties, this may include a breakages deposit which would be refundable after the event less any breakages.
Payment methods available include bank transfer or card payment.
In the unfortunate event of a booking having to be cancelled confirmation in writing will be required. The following charges will be incurred
Cancellation notice received more than one week prior to the event – 50% of the total event cost (as quoted)
Cancellation received less than one week prior to the event – 100% of the total event cost (as quoted)
The total event cost will be based on the total quoted price including staff and hire estimates. Should guest numbers be unconfirmed at the time of cancellation the total event cost will be based the originally quoted/estimated guests numbers.
Any additional costs incurred by us in preparation of the event up until the time of cancellation will be charged to the Client. This is to cover any losses caused to us for administration costs, travel, supplies etc. and will be discussed fully in event of cancellation. As cancellation insurance is not available to a catering supplier, the Client is advised to arrange such insurance to recover their losses.
Dietary Requirements and Allergies
Please inform us of any known allergies or dietary requirements when selecting your menu. We will endeavour to provide a suitable menu for any guests with special dietary requirements or allergies. We cannot however take responsibility for any guests unless advised in advance (no less than one month prior to the event).
Clients Food and Drinks
We accept no liability for any food supplied to the Client by another caterer (or food products suppliers by the Client themselves) in addition to those arranged by us.
Client’s use of Breadren’s Property and Clients Personal Property or Gifts
The Client agrees to pay for any loss or damage to any equipment, crockery, cutlery or glassware supplied by Breadren for the event, including any issues caused by the Client guests.
The use of candles by the Client for centre pieces or decoration where we have supplied table linen is strictly prohibited.
Any damaged linen because of the use of felt tip pens will result in an additional charge payable by the Client after the event (a separate area for colouring can be arranged with suitable table coverings, please ask for details)
Breadren accept no liability under any claim whatsoever (be it by negligence or otherwise) arising from any loss over the figure of the existing Breadren Public Liability Limit of Indemnity. Note that this figure, which may change from time to time, is available upon request.
Breadren shall incur no liability to the Client if performance of the contract is prevented or hindered by any case whatsoever beyond Breadren’s control and in particular but without prejudice to the generality of the foregoing, by act of fire, flood, subsidence, sabotage, accident, strike, or lock out and shall not be liable for any loss or damage resulting there from suffered by the Client.
Future Changes to Terms and Conditions
We reserve the right to change our Terms and Conditions when necessary due to the continual evolving nature of our business. It is your responsibility to ensure that you are up to date with our Terms and Conditions.